You may also consider informing your Manager or the designated security officer in your department or agency. Suspicious foreign contacts should be reported even if no official information has been disclosed as the reporting can be used to inform broader patterns of contacts and suspicious behaviour. any follow up activities that may have been arranged or other relevant information, such as documents provided, or undertakings made.a summary of the conversation/s that occurred and any specific questioning or areas of interest.how the contact occurred, including how it was initiated and the occasion or function.name and nationality of the foreign contact and their official position, if known.time, date and location of the contact/s.6.6 Information to include in the contact report To request a Contact Report Form, contact the Manager, Protective Security, DPC. ![]() If required, the contact report may be made in writing, either by email or official report. Suspicious foreign contact may be reported to the Director, CSEMB. 6.5 Submitting a suspicious contact report Legitimate contact with foreign officials that might be required for your job does not need to be reported and this protocol is not intended to restrict legitimate official contact with foreign governments. phone calls – including unsolicited phone calls where the caller has obtained the employee’s details from an internet site.membership of international clubs, institutes, professional associations or friendship societies.visits to embassies, consulates or involvement with trade missions or other international events. ![]() However, employees should complete a contact report where anyone, including a foreign national, seeks to establish social contact outside of official meetings, for example, through: meeting minutes) is produced detailing the topics discussed. It is not necessary to report contact as part of official meetings provided a formal corporate record (e.g. Such contact could occur within Australia or overseas by individuals or groups, and in official or social circumstances.Ĭontact may be official, as part of a person’s role, social or incidental. Suspicious, unusual or persistent contact by foreign government officials or people who have direct links to a foreign government agency may be an attempt to obtain security or official information.
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